I-2019-13
| Effective Date: | Expiration Date: | Chapters: |
| Nov. 25, 2019 | Dec. 31, 2019 | 11 12 |
In celebration of the season and to thank employees for their continued dedication to the District government and the residents we serve, the Mayor has authorized the closure of the District of Columbia government the day after Thanksgiving (Friday, November 29, 2019). District government offices will be closed and employees who do not perform essential duties should not report for work.
On Friday, November 29, 2019, District government offices will be closed. Non-essential employees do not need to report for duty and will choose “Administrative Closing Pay” when entering their scheduled time in PeopleSoft.
Non-essential employees who previously requested and were approved leave for any period during Friday, November 29, 2019 will not be charged leave.
“Essential employees” are employees required to report to work regardless of a declared emergency or other government closing. Essential employees who fail to report for duty, even when the government closes, may be charged with Absence Without Official Leave (AWOL). Employees charged with AWOL may be subject to additional disciplinary action in accordance with Chapter 16 of the District Personnel Manual.
On Friday, November 29, 2019, essential employees who are required to perform non-overtime work are entitled to administrative closing pay for the hours actually worked during the administrative closing and will choose “Administrative Closing Worked” when entering their scheduled time in Peoplesoft.
“Administrative Closing Worked" pay for essential employees is additional compensation provided on an hour-for-hour basis, equivalent to the employee’s rate of basic pay, as compensation for work actually performed.
For this closure, enter time in PeopleSoft as follows:
Government Closure on Friday, November 29, 2019 – Non-essential employees should enter “Administrative Closing Pay” for their tour of duty.
Government Closure on Friday, November 29, 2019 – Essential employees who are required to work should enter “Admin Closing Worked” for their tour of duty, in addition to reporting their regular hours worked.
For further guidance on recording time in PeopleSoft, see Attachment 1: Quick Reference Guide for entering administrative closing pay and administrative closing worked. Employees may also contact their agency Payroll Supervisor, Quality Assurance Liaison, or Timekeeper for additional guidance.
A District government employee whose regular AWS day off is scheduled for Friday, November 29, 2019, shall treat the day as their AWS day. An employee under an AWS agreement is not entitled to an additional “in lieu of” day off because of the Friday, November 29, 2019 closure.
A District government employee whose regular (routine) telework day falls on Friday, November 29, 2019, is not entitled to an additional “in lieu of” telework day because of the Friday, November 29, 2019, closure.
In the event of a conflict between any of the provisions of this E-DPM issuance and any collective bargaining agreement (CBA), the provisions of the CBA will control to the extent that there is a difference.
D.C. Official Code §1-612.01 et. seq. Hours of Work.
6B DCMR §1135, Administrative Closing Pay/Leave.
This issuance applies to employees in the Career, Legal, Excepted, and Management Supervisory Services under the personnel authority of the Mayor, but excludes the following:
Uniformed members of the Metropolitan Police Department (MPD); and
Uniformed members of the Fire and Emergency Medical Services Department (FEMS).
This issuance does not authorize pay during an administrative closing for uniformed members of MPD or FEMS who are required to work on November 29, 2019. Refer to §§ 1123.1 and 1201.2 of the DPM for additional information.
Independent agencies not under the personnel authority of the Mayor may choose to adopt the provisions in this issuance at the discretion of the agency head.
Issued by Director Ventris C. Gibson, D.C. Department of Human Resources on Nov. 8, 2019, 1:37 p.m.